Back-office automation · service firms

I build the back-office that service firms run on.

Order flow, scheduling, invoicing, client comms — wired together so your team stops doing it by hand. Built on n8n + Airtable, hosted on infrastructure you own.

Book a 20-min fit call ↗See how it works

01 — The problem

Service firms grow until the admin breaks.

Sound familiar?

Orders fall through the cracks.

Intake in one inbox, scheduling in another, invoicing somewhere else. No one notices a dropped job until the client does.

Your team re-types the same data five times.

Order → calendar → work order → invoice → accounting. Manual, slow, and error-prone at every hand-off.

You're locked into fragile tools.

A no-code stack that breaks silently, owned by a vendor, with no alerting when it fails.

I fix all three — and you own what I build.

02 — What I build

One playbook, three ways in.

Start here

Automation Audit

A review of your current ops plus a written map of what's leaking and what to automate first. Yours to keep — whether or not we continue.

from $500

Most firms start here

Ops System Build

Fixed-scope build: order flow + scheduling + invoicing + client comms wired together on n8n + Airtable, with failure alerting so nothing drops silently.

$5,000 – $15,000

Keep it running

Run & Maintain

Ongoing monitoring, fixes, and improvements so the system keeps working as you grow — and keeps paying for itself.

monthly retainer

Prices indicative — every build is scoped to the firm.

03 — What changes for you

You stop running on duct tape.

✓

Nothing drops silently

Every order, job and invoice is tracked end-to-end — with an alert the moment a step fails, before a client notices.

✓

Your team stops re-typing

Data flows order → schedule → invoice → books on its own. Hours of manual copying gone every week.

✓

One source of truth

Your whole team works from one system instead of five disconnected tools and inboxes.

✓

You own all of it

Code, data and the servers it runs on. No vendor lock-in, no per-seat tax that grows as you do.

04 — Selected work

Real systems, running in production.

Clients anonymized by default. Named references available on request.

Flagship

US reality-capture & 3D-scanning field-service firm

The problem

~45 fragile no-code scenarios firing on a database, plus separate forms and a client portal — with no visibility when something failed. Orders could silently drop, and the whole stack depended on one vendor.

What I built

First migrated their entire operational database off Google Sheets into Airtable as the single source of truth. Then rebuilt the order-to-cash flow on self-hosted n8n the firm owns: order intake → technician dispatch → scheduling → auto-generated work-order PDFs → delivery → accounting sync. Added a custom staff / technician / client portal with magic-link login and an audit trail, plus a live status page and “missing notification” safety-net alerts.

Outcome

Migrated off the fragile vendor stack to owned infrastructure with real monitoring. Silent failures eliminated; staff and technicians self-serve through one portal. Phased cutover with zero client-facing data loss.

Stack

Sheets → Airtable migrationn8nNext.js portalPDF generationSMS / emailAccounting syncUptime monitoring

Repeatable

US 3D / real-estate photography studio

The problem

A crash-prone automation stack that would silently deactivate itself on errors. Booking emails parsed by hand; orders and notifications occasionally lost.

What I built

The same order-flow playbook, proving it's repeatable: AI-assisted email intake that scores incoming bookings before creating records, automatic order + technician notifications, bill-per-order accounting integration, and a live status page with one-click re-send tools. Added a watchdog that catches silent failures on the critical steps.

Outcome

Stabilized a crash-prone system; client-approved live status page; accounting automated; migrated onto monitored infrastructure.

Stack

Airtablen8nAI email parsingAccounting syncSMS

I run my own

An online tutoring service I founded & operate

The problem

Running a real tutoring business — enrolment, scheduling, invoicing, payments, and teacher payouts — without drowning in admin.

What I built

The entire business runs on automation I built: native sign-up forms → automatic teacher-matching → scheduling → invoicing + receipts → monthly teacher-payout calculation with PDF statements → a live ops dashboard showing every automation's status. Plus paid acquisition with conversion tracking.

Outcome

A complete service business operated almost entirely by automation — proof I don't just build these systems, I run one.

Stack

AstroCloudflaren8nAirtableInvoicing + emailDashboards

05 — How I work

Fixed scope. No lock-in.

Fit call

20 minutes to see if your ops are a fit. No pitch.

Audit

I map what's leaking and what to automate first. You keep it either way.

Build

Fixed scope, fixed price, on infrastructure you own. No vendor lock-in.

Run

Optional ongoing monitoring and improvements.

You own everything I build — code, data, and the servers it runs on.

06 — About

Shaikh Taufiq

I build and run automation systems for service businesses — including my own. I've rebuilt fragile no-code stacks into monitored, owned infrastructure for US service firms, and I operate a fully automated tutoring business on the same playbook.

n8n + Airtable + self-hosted, end to end. The systems keep running whether or not I'm watching — that's the point.

— Builds since 2019 · Works worldwide

07 — What clients say

5.0 ★★★★★57 five-star reviews on Fiverr
Communication 5.0 · Quality 5.0 · Avg. reply 1 hour

“

Shaikh's work is truly top-notch. His attention to detail, professional presentation, and data skills are impressive — and he's a pleasure to collaborate with. Highly recommend.

Ryan T. · United States

“

Extremely knowledgable, with a direct approach to solving complex problems using techniques that are easy to learn and replicate. Always a pleasure to work with.

Luke P. · United Kingdom · repeat client

“

Very professional — he always takes time to understand the project and finds great solutions. Seems to be nothing he can't do. Really happy with his service.

Ó. Óskarsson · Iceland